e-Health 2023 Sponsorship Agreement
Thank you for partnering with the e-Health 2023 Conference and Tradeshow. Please complete all six sections of the Sponsorship Agreement. Required fields are highlighted with an asterisk. Sections are divided as follows:
- Sponsorship Levels. Select a sponsorship level.
- Sponsorship add-on opportunities. Select any opportunities you like from 2a to 2d, as long as the total of your selected sponsorship add-on opportunities equals the total value of your sponsorship level. If you opted for Custom Sponsorship, choose any available marketing add-ons and your sponsorship value will be calculated based on your investment. When your total marketing investment exceeds that of one of the sponsorship levels, you will automatically receive the benefits included in that sponsorship level.
- Exhibit Space. If you have selected a sponsorship level, choose the exhibit space option included with your sponsorship.
- Contact Information. Please include contact information for both a signing authority and a marketing contact who will manage your logo and messaging.
- Payment. Your Sponsorship + Exhibit Space total is displayed here. Please choose a payment option. An invoice will be issued upon receipt of this agreement.
- Terms and Conditions. Please read these closely and make note of any relevant deadlines before submitting your signed agreement.
Terms and Conditions
- Full payment must be received 30 days after contract signing.
- Use of logos: e-Health Conference and Tradeshow (‘e-Health’) will use supplied sponsor logo in conference communications and marketing. Sponsor may use e-Health logo to advertise involvement in the event; contact firstname.lastname@example.org with questions.
- Audio visual: All e-Health sessions are presented using the conference platform and/or in-person audio visual supplier and tools chosen by the conference hosts. No other technology may be used during this conference. By agreeing to these terms, sponsor acknowledges that only e-Health-preferred audio visual suppliers and tools may be used for the conference.
- Keynote and Plenary speaker abstracts: Keynote and Plenary speaker abstracts and proposals must be submitted to email@example.com for approval by NOVEMBER 30, 2022. Presentations (if applicable) must be submitted to firstname.lastname@example.org by APRIL 29, 2023.
- Sponsored speakers (P3 Showcase and Symposia): P3 Showcase and Symposia speaker and session details must be submitted to email@example.com for approval by MARCH 1, 2023. e-Health reserves the right to cancel the sponsored session without refund if details are not submitted before MARCH 1, 2023. Sponsored presentations (if applicable) must be submitted to firstname.lastname@example.org for approval by APRIL 29, 2023.
- Cancellation: Sponsorship cancellation requests must be submitted to email@example.com by MARCH 1, 2023 to ensure removal from the conference program and promotional materials (e-Health 2023 sponsors will be included in conference promotions from the date of purchase through to May 2023). Pre-sale sponsorships purchased prior to AUGUST 31, 2022 are final sale with no refunds for cancellations.
- Change of date or cancellation: e-Health reserves the right, at its sole discretion, to change the date or dates upon which the event is to be held and shall not be liable in damages or otherwise by reason of any such change. In addition, e-Health will not be liable for damages for failure to carry out the terms of this contract in whole or in part when such failure is caused directly or indirectly by or in consequence of pandemic, fire, storm, flood, war, rebellion, insurrection, riot, civil commotion, strike, or by any cause whatsoever beyond the control of e-Health Conference and Tradeshow, whether similar to or dissimilar from the causes enumerated herein. Notification of a change of date will be communicated to the sponsor immediately and all sponsor entitlements will be carried forward. In the event of cancellation, the sponsor will be offered a new sponsorship opportunity or a refund.