e-Health Speaker Information

Congratulations on being selected to present at e-Health 2020 Conference and Tradeshow! This page contains important information and links to download materials to help your presentation run smoothly.

Please note that February 26, 2020 is the deadline for presenter registration and for presenting author or title changes. Presenters not registered by February 26, 2020 risk removal from the program. To register, please use the unique registration link sent to you via e-mail. Contact speakers@e-healthconference.com if you have any questions about registering as a presenter.

e-Poster presentations

e-Poster presentation file submission instructions will be sent to presenting authors in February 2020.

Oral, Panel, and Rapid-Fire presentations

The dropdowns below contain important information for Oral, Panel, and Rapid-Fire presenters. Have a great session!

Presentation templates

  • Download the slide template for Oral Presentations here
  • Download the slide template for Plenary Presentations here
  • Download the slide template for Rapid-Fire Presentations here

Promote your session

Spread the word about being an e-Health 2020 presenter!

Preparing your presentation material

  • Format: PowerPoint 2007 or later (MS Windows), converted to PPTX on a USB-removable drive (PDF, Keynote or Prezi files will not be supported).
  • Aspect ratio (size): 16:9 Landscape. In the page set-up section, set the slide size to “On-screen show” at ration 16.9 in landscape orientation (portrait orientation will not display properly). While both 16:9 and 4:3 presentations are fully supported, the session areas are optimized for 16:9 presentations.
  • Text: Use high-contrast lettering, and limit the amount of text per page (max. 10 lines or 15-20 words – your slides are not a transcription of your talk, but a supporting visual). Avoid custom fonts that are not part of the standard PowerPoint package.
  • Colours: Use high-contrast colours for greatest definition. Note that red letters or lines are usually not visible.
  • Visuals: Slides may include graphics, video, and/or slide-show animation. Video must be coded by standard Windows codes and embedded within the PPTX file. WMV or MP4 video file types are recommended for the best PowerPoint compatibility. The PowerPoint Show and the video files must be saved in the same folder and then the folder copied to the USB-removable drive including ALL elements.
  • Timing: As a general rule, no more than one slide per minute should be presented.
  • Duplicate slides: Slides that will be shown more than once during the presentation should be duplicated and inserted in the appropriate spots of the presentation to have the slides in the correct sequence.
  • Backup slides: Keep a second digital copy of your presentation on hand as well as a printed copy for reference.
  • File Name: Do not use special characters (i.e. “, Ö, Ø, ñ, ?, ®, ý, }, { ) to name the presentation or movie files.
  • NOTE Rapid Fire Presentations must consist of three slides only (1. define health care challenge, 2. existing barriers, and 3. proposed or implemented solutions)

Presentation Files and the Presentation Management System

  • Ideal: PPT, PPTX. The e-Health 2020 Presentation Management system is optimized for PowerPoint, whether created on a PC or MAC. To take advantage of advanced media support in PowerPoint, we recommend all PPT files be converted to the PPTX format. You can find the convert feature located under “File, Help” when you have your PowerPoint open.
  • Supported: PDF. Supported, but not ideal. Even better: If possible, please export or convert your presentation to PowerPoint. This free online tool can assist with PDF to PPTX conversion.
  • Not Supported: KEY. Solution: Export your presentation as a PowerPoint or PDF file for upload. Click here for instructions of this process. Be sure to review the result in the Speaker Ready Room. If our technicians are unable to resolve any issues, at the organizers’ discretion, you may be allowed to present from your own Mac. If so, be sure to bring your HDMI and power adapter with you to the event.
  • Not Supported: Prezi. The session room computers are not online, nor will they have Prezi Desktop installed. Solution: Prezi presenters must save their presentation to PDF, and then ideally to PowerPoint PPTX. Prezi to PDF requires that you have a Prezi Pro account and instructions to do so are detailed on the Prezi site found here. Please see the PDF file support section above regarding converting PDF to PPTX, the ideal format for the e-Health 2020 Presentation Management system.

Video and audio file support

Please see this article for file formats supported within PowerPoint. If you’re using PowerPoint 2007 or older, please be sure to embed your media files within the PPTX file.  We also strongly recommend compressing your videos. If you’ve authored your PowerPoint as a PPTX, there are tools within PowerPoint to do this automatically. Instructions are found here. If you will be converting or authoring videos, we recommend Windows Media Video (WMV) or MPEG4 (MP4) for the best PowerPoint compatibility, while H.264 (MP4) can also work well. We suggest encoding at less than a 5Mbps bitrate for best performance. Typical resolutions in the session areas will be 1280×720 for 16:9 presentations and 1024×768 for 4:3 presentations. A 1080p, maximum bit rate encoding will bloat the size of your presentation with no visual improvement and may actually hurt performance. If you plan to play a DVD as part of your presentation, please notify a technician in the Speaker Ready Room so arrangements can be made for assistance in your meeting room.

Considerations for custom fonts

We only supply fonts that are included with Office 2016. For a list, see this article. If you need a specialized font, it should be embedded into your PowerPoint presentation. Some licensed fonts may not embed and should be replaced with a font included with Office. Click here for an explanation of this process.

Internet links

Session area computers (with the exception of those hosting e-poster sessions) are not connected to the Internet. Links to web pages will not function and may cause issues if clicked accidentally during your presentation. We strongly recommend removing all internet links from your presentation.

Audio

The session room computers will be connected to an audio system.  Please try to ensure that all our audio files play at a similar volume level.

Before you depart

Please bring a copy of your presentation to the conference. Copy your PowerPoint and all movies to a folder on a USB drive. While PowerPoint 2010 and later will embed movies by default, you should still bring the videos just in case. Not all prior versions of PowerPoint will embed movies. It is a good practice to keep a second copy of your presentation and movies in your luggage.

When you arrive

  • Check-in at the Speaker Ready Room at least two hours prior to the start of your session. The Speaker Ready Room is located at the Parq Vancouver on Level Four.
  • The computers in the Speaker Ready Room will be configured with hardware and software exactly like the ones in the meeting room. It is imperative that you upload your presentation in the Speaker Ready Room. This is where our technicians can help resolve any compatibility or formatting issues and explain the in-room setup.
  • All presentation files must be submitted in their final form at least two hours before session start time.

Speaker Ready Room Hours:

  • Monday, June 1 – 7:00 am – 4:30 pm
  • Tuesday, June 2 – 7:30 am – 2:30 pm
  • Wednesday, June 3 – 7:30 am – 10:30 am

Presenting

  • Arrive at your designated session area 15 minutes before the start of your session.
  • At the lectern there will be a monitor set in front of you where you can follow your presentation. Simply click your name on the display, select the start button, and your PowerPoint will launch automatically.
  • At the end of your presentation, the display will return to the list of presenters.
  • Speak directly into the microphone in a normal voice and do not handle the microphone while speaking.
  • If you have any difficulties or need any assistance, just click the “ASSISTANCE NEEDED button and a technician will be immediately sent to your session area.
  • Please do not bring your own laptop or attempt to upload your presentations within your presentation room.